Privacy Policy

Account information

When you create an account we collect your email address🔒 and display name to identify you and deliver account-related communications.

Profile photo

If you upload a profile photo it is displayed to users you share trips with. Upload is optional.

Home location

If you save a home address, the text address🔒 and its coordinates🔒 are stored against your account and used as a default start or end point when planning trips. This is entirely optional and can be removed at any time via Settings.

Location data

FuelOracle uses location in two ways:

• Stored trip data: waypoints, route coordinates, and fuel stop locations you add when planning a trip are stored against your account to provide the planning service.🔒
• Temporary device GPS (iOS app only): when you tap "Use my location" on the Fuel tab or the trip map, the iOS app requests foreground location permission to find nearby stations or centre the map. This data is used on-device only and is never transmitted to our servers or stored. The permission is shown explicitly before any location access occurs.

We do not collect background location. We do not track your movement over time.

Optional planning preferences

You may save optional preferences to personalise your planning experience. These are stored against your account and can be removed at any time via Settings. They are not shared with third parties.

Trip data

Trips you create - including waypoints, routes, fuel stops, dates and notes - are stored to provide the planning service. Not shared with third parties.

When you mark a fuel stop as completed, the actual price paid, litres filled, and odometer reading you enter are stored to track trip progress and calculate total costs.

Vehicle and garage data

Vehicles and caravans you add - including fuel economy, tank size, dimensions, and odometer readings - are stored to calculate fuel plans accurately. Not shared with third parties.

Subscription and billing

If you subscribe to FuelOracle Pro, your subscription status and tier are stored against your account. Subscription payments on iOS are processed by Apple - FuelOracle never receives your payment card details. We store a subscription reference identifier to verify your entitlement. Web subscriptions are processed by Stripe under the same principle.

Public share links

If you share a trip via a public link, view counts are tracked. Viewer IP addresses are never stored in identifiable form. Email addresses you enter to send share links are used once to deliver the email and are not stored.

Passkeys

If you register a passkey, only the public credential is stored. Your private key never leaves your device.

Login IP addresses

When you sign in, the IP address of the login attempt is recorded against your account for security purposes. Login records are retained for 7 days and then automatically purged. No IP address data is shared with third parties. IP-based threat detection is handled entirely on our own infrastructure.

Server logs

Standard web server logs may record IP addresses and request details for operational and security purposes. Logs are retained for 90 days.

Usage analytics (web only)

The FuelOracle web application (fueloracle.app) uses a self-hosted instance of Umami, an open-source, privacy-focused analytics tool, to understand how the web app is used and to guide product improvements. The iOS app does not include any analytics or crash-reporting SDK.

Umami collects (web app only):

• Page views and navigation paths within the web app
• Feature interactions (e.g. trip planning, fuel stop selection)
• Browser type, operating system, and device category
• Approximate country, derived from IP address at the time of the request - your IP address is not stored

Umami does not use cookies and does not collect any personally identifiable information. Analytics data is stored entirely on our own infrastructure and is never shared with or sold to third parties. It is used solely to improve FuelOracle as a product.